Google Onboarding SIMS ID and Google Tenacy Steps

Instructions for a new Google tenancy with NO current users - Google Provisioning

This method of on-boarding is for a site that does not have users in the Google tenancy. If your tenancy has users that you wish to keep please refer to BROWN FIELD SITES Google Provisioning & user matching

Pre-Step 1 - Create the Google tenancy

Google process

Pre-Step 2 - Obtain Username and PW for the site in question

If you do not have a SIMS ID site you can request one from educationsalesadmin@sims.co.ukeducationsalesadmin@sims.co.uk

A SIMS ID site will be created, and an initial admin account will be provided.

Step 1 - Setup SIMS ID perquisites

Log in with credentials at https://id.sims.co.uk

Step 2 - Set username formats etc

Please see https://id.sims.co.uk/support/wiki/74/       

Step 3 - Link SIMS to SIMS ID.

Please refer to (https://id.sims.co.uk/support/wiki/73/)    

Step 4 - Ask SIMS ID to turn on Google

Provide the following info including the certificate generated for the Google tenancy

The information you need to provide is.

Domain the domain of the school gsuite email eg: schoolname.co.uk

Service Account This is the service you created in the Google Console under credentials eg: schoolnamelinktosimsid@schoolname-link-to-sims-id.iam.gserviceaccount.com

Certificate this is the PK12 certificate you created and downladed from the google console.

Certificate Password this is the password of the certificate you made a note of when you created the PK12 certificate in the Google Consoled.

Admin Account name this is the SIMS ID Specific account you will have created for SIMS ID to access the tenancy. Please note we have not provided instruction on how to do this)

Application Name This is the application name for the OAuth 2.0 client you created in the Google console. e.g. Client for schoolnamelinktosimsid

Step 5- Accounts will provision to Google

Once the tenancy is configured accounts will now provision to Google

Step 4b Set SIMS ID Google Preferences

Within SIMS ID > Preferences > Connected Services > Google, the below configurations are available

Auto Provisioning of Users and Groups

You are advised to set Staff, Students and Groups to ON

G Suite enabled services

OU Mappings – Provision Staff and Students to a different location within GSuite.

Step 6 - Issue usernames and passwords

Please refer to Regenerating and Distributing Temporary Passwords - updated for dealing with new year groups

OPTIONAL Step 7 - Google Gradesync Pilot

Using Google Grades Write back to SIMS Assessment Manager

• Google is hosting a pilot to transfer data from Google Classroom Gradebook to SIMS Assessment Manager.

• To find out more and to learn to set up this feature please see Google Classroom Gradesync Pilot and the associated Google Grades Teacher Guide

Instructions for an existing Google tenancy with exisitng staff or student user accounts Provisioning & user matching

The method of on-boarding a site that already has users in the Google tenancy follows this process. If you have a blank tenancy you should refer to GREENFIIELD SITE Google Provisioning

The orange boxes represent steps that can only currently be carried out by SIMS ID staff.

Pre Step 1 - Acquire the Google tenancy

Google process lead by customer

Pre Step 2 - Obtain Username and PW for the site in question

If you do not have a SIMS ID site you can request one from educationsalesadmin@sims.co.ukeducationsalesadmin@sims.co.uk

A SIMS ID site will be created, and an initial admin account will be provided.

Pre Step 3 Extract users from Google tenancy

Google process lead by customer

Pre Step 4 Import into SIMS using the spring 2020 release feature

This sets the primary email address of each pupil with the Google mail address they have. Please see https://youtu.be/zIe22upVF6g for an overview of this feature.

Staff should also be set but this is manual and is probably done already.

Step 1 Setup SIMS ID perquisites

Log in with credentials at https://id.sims.co.uk

Step 2 Set username formats etc

Please see https://id.sims.co.uk/support/wiki/74/    

Step 3 Link SIMS to SIMS ID

Please see https://id.sims.co.uk/support/wiki/73/    

Step 4 Run the Google onboarding report

Please use SIMS ID Report Viewer for a report called ‘Google Onboarding’ for help on using report viewer please see https://id.sims.co.uk/support/wiki/40

Step 5 Data review

Review this report and add any missing email addresses in the email column and immutable id column

See below for the required report layout and example data.

Step 6 Provide CSV to SIMS ID Team

SIMS ID will import this data, eventually, an upload facility will be provided.

Step 7 Ask SIMS ID to turn on Google

Provide the following info including the certificate generated for the Google tenancy

The information you need to provide is.

Domain the domain of the school gsuite email eg: schoolname.co.uk

Service Account This is the service you created in the Google Console under credentials eg: schoolnamelinktosimsid@schoolname-link-to-sims-id.iam.gserviceaccount.com

Certificate this is the PK12 certificate you created and downladed from the google console.

Certificate Password this is the password of the certificate you made a note of when you created the PK12 certificate in the Google Consoled.

Admin Account name this is the SIMS ID Specific account you will have created for SIMS ID to access the tenancy. Please note we have not provided instruction on how to do this)

Application Name This is the application name for the OAuth 2.0 client you created in the Google console. e.g. Client for schoolnamelinktosimsid

We

Step 8 Accounts will provision to Google

Once the tenancy is configured accounts will provision to Google, see below

Step 9 Set SIMS ID Google Preferences

Within SIMS ID > Preferences > Connected Services > Google, the below configurations are available

Auto Provisioning of Users and Groups

You are advised to set Staff, Students and Groups to ON

G Suite enabled services

OU Mappings – Provision Staff and Students to a different location within GSuite.

Step 10 Issue usernames and passwords

Please see Regenerating and Distributing Temporary Passwords - updated for dealing with new year roups

OPTIONAL Step 11 Google Gradesync

Using Google Grades Write back to SIMS Assessment Manager

• Google are hosting a pilot to transfer data from Google Classroom Gradebook to SIMS Assessment Manager.

• To find out more and to learn to set up this feature please see Google Classroom Gradesync Pilot and the associated Google Grades Teacher Guide

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